Governing for Reform in Aged Care - Practical tools

Audit Plan Example

This tool can be used in conjunction with the Audit and Assurance topic guide to assist you in setting up an Audit Plan for your organisation. An Audit Plan is used by governing bodies to oversee the audit program and ensure there is adequate coverage across the business and key risk areas.

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Governing Body Skills Matrix Example

This tool can be used in conjunction with the Building an Effective Governing Body topic guide to assist you in setting up a Skills Matrix for your organisation. A Skills Matrix can be used by governing bodies to identify skills and experience held by existing governing body members, and therefore identify any particular gaps in capability which can be addressed.

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Governing Body Self-Evaluation Example

This tool can be used in conjunction with the Continuous Improvement topic guide to assist you in setting up a Governing body Self-Evaluation framework/process for your organisation. A Self Evaluation is used by governing bodies as part of a continuous improvement lifecycle to ensure the governing body is reflecting on its performance and identifying areas where it can improve.

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Business Impact Analysis Example

This tool can be used in conjunction with the Crisis Management topic guide to assist you in developing and facilitating a Business Impact Analysis for your organisation. A Business Impact Analysis is used by governing bodies and management to understand the critical business activities that need to be restored as a priority in response to a disruptive event.

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Governing Body Annual Agenda Example

This tool can be used in conjunction with the Governance Roles topic guide to assist you in setting up a Governing Body Annual Agenda. A Governing Body Annual Agenda can be used to forward plan the contents of each governing body meeting throughout the year. This will ensure adequate oversight is given to internal operations and projects, and appropriate timing of other governing body activities.

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Audit and Risk Committee Annual Agenda Example

This tool can be used in conjunction with the Governing Body Committees topic guide to assist you in developing an Audit and Risk Committee Annual Agenda. An Audit & Risk Committee Annual Agenda can be used to forward plan the contents of each committee meeting throughout the year.

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Care Governance Committee Annual Agenda Example

This tool can be used in along with the Governing Body Committees topic guide to assist you in developing a Care Governance Committee Annual Agenda. A Care Governance Committee Annual Agenda can be used to forward plan the contents of each committee meeting throughout the year.

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Compliance Register Example

This tool can be used along with the Legal Duties and Compliance Management topic guide. A Compliance Register is used by providers to record their legal obligations, the source of those obligations (including relevant regulators), and to monitor compliance with those obligations. Providers should prepare and design their own compliance register to capture their compliance obligations.

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Performance Report

This tool can be used along with the Monitoring Provider Performance topic guide to assist you in setting up Performance Report for your organisation. A Performance Report is used by governing bodies to monitor performance across key functions of the provider and is a useful tool for understanding trends, risks and issues.

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Delegations Register

This tool can be used along with the Policy and Delegation topic guide to assist you in setting up a Delegation Register for your organisation. A Delegations Register is used by providers to record all financial and nonfinancial authorities that have been delegated from the governing body to members of the executive team, or other staff.

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Risk Register Example

This tool can be used along with the Risk Management topic guide to assist you in setting up a Risk Register for your organisation. A Risk Register is used by governing bodies to oversee and manage enterprise-level strategic risks through monitoring controls and residual risks. It can also be used by the provider to manage day-to-day operational risks.

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Risk Matrix Example

This tool can be used along with the Risk Management topic guide to assist you in setting up a Risk Matrix for your organisation. A Risk Matrix is used by governing bodies and management to assess risks and determine the risk rating based on different likelihood and consequence criteria. It includes likelihood and consequence descriptors for each risk category to assist with the assessment.

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Risk Appetite Statement

This tool can be used along with the Risk Management topic guide to assist you in setting up a Risk Appetite Statement for your organisation. A Risk Appetite Statement is used by governing bodies to communicate to executives and the broader organisation the level of risk the governing body is comfortable with taking and to guide decision making across the organisation.

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RACI Matrix

This tool can be used along with the Policy and Delegation topic guide to assist you in setting up a RACI Matrix for your organisation. A RACI Matrix can be used by providers to set out roles and responsibilities within and across key tasks and processes.

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Governing Body Meeting Agenda

This tool can be used along with the Governing Body Meetings topic guide to assist you in setting up a Governing Body Meeting Agenda for your organisation. A Governing Body Meeting Agenda is used to organise and plan the meeting, including attendees’, items to be discussed, key decisions required and allocated time for each item.

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IMS Job Aid

This tool can be used with the Information Management module and topic guide. It can be used to help the governing body and executives assess whether the information management system in your organisation meets the requirements expected of it.

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